Venue: IET Savoy Place, London
Event type: Conference & one-to-one meeting
About the event:
Lazard provides independent financial advice and investment solutions to clients based all over the globe. The T500 event was an invite-only conference that took place over three days in London, it brought together a plethora of keynote speakers from all sectors ranging from travel and AI to banking and real estate. Their pre-arranged 1-2-1 meeting areas provided a platform for companies to meet and build a relationship with potential investors and create strategic opportunities for future growth.
Brief:
Having run the event previously using only internal resources, the client wanted additional support from an experienced event production company to help uplift their event. Whilst the venue provided several rooms over three floors, they required a total of 29 seated spaces for networking and private meetings which was more than the number of rooms available. The client also wanted to create a professional video of all the presentations taking place over the three days, which they could later share on their social platforms.
Solution:
Showcase provided several furniture options for the meeting area which were a mixture of single-seated armchairs and 2-seater sofas, along with small coffee tables to complement the chosen furniture style. Due to the aesthetics of the room Showcase sourced and offered flexible wicker dividers which would work with the rooms’ décor, rather than the standard office dividers which had been used at a previous event.
A camera team of three operators recorded raw footage of the presentations and panel sessions to be edited at a later date. Once edited, these videos were then shared with Lazard’s global offices and their target audience. Showcase’s video team also created a 30-second B-roll video for the client to showcase event highlights and use as a teaser and for digital marketing purposes.
Delivery:
Working closely with the client’s internal team and the venue, Showcase held several meetings to outline the plan to deliver and set up the furniture and room dividers. A floor plan was created to show the exact position of each meeting space over the multiple rooms. A delivery and collection schedule was also created to ensure that there was minimal congestion and maximum efficiency. Their project manager was also on hand to assist with some stage management elements; the client was grateful for the additional support.
Project Service Summary:
- Furniture
- Video equipment
- Creative video content
- Staffing & crew
- Transport & logistics
- Floor plan & space mapping
