Executive Assistant Responsibilities
Consulting with the account management team in determining design preferences and expectations
Attend business meetings
Managing set personal targets
Enter all information on the company CRM
Work through projects on the internal operations systems
Attend team meetings
Advise clients and internal team on what is achievable and the best technology available
Client iaison
Pre-production process and ensuring crew and equipment are booked
Work alongside and support other Project Managers within the business
Supplier selection and management from existing supplier roster
Site visits, on site management, post-production reconciliation
Health and safety
Contribute to our creative process by sharing your ideas and experience
Work within brand guidelines both internally & externally with our clients
Create and organise production assets
Manage multiple projects while effectively managing timelines and expectations
Keeping track of advancements in visual design technologies and applications, as well as industry trends Being aware
of and responding to current design and culture is key
Manage project budget
Professional experience and skills
The ideal candidate to join the team would typically be required to have qualifications in Project Management and technical experience in the delivery of events.
Experience with the following software packages is desirable:
AutoCAD
Microsoft Office Suite
The position requires strong troubleshooting skills, as well as an eye for detail. In general, a Senior Project Manager should have:
5 Year’s experience working in the event industry
A complete portfolio demonstrating skills as a project manager
Proficiency in keeping up with event technologies and industry trends
Strong problem-solving skills
Knowledge of audio visual equipment and schematic level setup
Excellent visual, written and verbal communication skills, along with presentation skills
A penchant for details and organisation, including the ability to prioritise tasks, communicate progress and meet deadlines
The ability to effectively take direction and work both collaboratively and autonomously
As the business has grown, we have and will continue to evolve the benefits that we offer to our people.
Here is a snapshot of the package.
- 25 days holiday plus bank holidays (3 days to be taken at Christmas break for company shut down)
- Company Pension scheme
- Private Health care
- Death In Service Scheme*
- Fitness & wellbeing benefits**
- Flexible Working***
- Car allowance scheme
- Bonus commission scheme
- Training & development opportunities
- Role reports to Projects Director
- Office location Essex
- Role is Permanent
*Death In service scheme Is applicable after successful completion of probation period
**Fitness and wellbeing benefits to companies selected provider Is applicable after successful completion of probation period
***The COVID-19 pandemic has seen nearly everybody move to remote working and this is something we will continue to do as outlined by UK Government guidelines. Our approach is reviewed and adapted in line with the changing restrictions. When it’s safe to return to the office our flexible working approach will include a combination of office and remote working.
Personal Attributes
- Technically Intuitive
- Can work with humility
- Extremely motivated
- Adaptable and thrives with variety and change
- Self-starting, reliable and dependable
- Inquisitive mindset
- Honest and trustworthy
- Persistent and hard-working
- Open to feedback and ideas
- Clear communicator
- Sense of humour
- Learns quickly
- Determination