Venue: ETC Venues. 155, Bishopsgate
Client name: DPP
Event name: DPP – Leaders’ Briefing 2021
Showcase was commissioned to deliver the production, technical consultation and management of the hybrid event. Managing the remote speaker dial-in, film, editing and the production of 40 on-demand videos.
Showcase was responsible for the live in-person event with an audience of senior technical heads & VPs and remote speakers who were dialled in from various locations. The event was made up of individual 15-minute presenter slots, each featuring a ‘three bullet point’ topical discussion which concluded with a Q&A session with the in-person audience. Showcase also managed the virtual presenters, who dialled into the event internationally to take part in the discussion panels. Event backdrop graphics were created and printed and fitted on-site, and the stage carpeted to create a professional on-brand set. With sustainability in mind, both graphics and the carpet will be repurposed for future events. Video cameras were used to record the live event, so to create the on-demand content, this was edited and cut by Showcase’s editing team. The event was carefully project managed to ensure the schedule was adhered to. Presenters, both remote and in person, were kept to strict timings using countdown clocks and were cued using wireless in-ear monitors to manage on and off stage movements.
The event installation was created under an extremely tight time-frame of 3.5 hours. All technical and presenter rehearsals were conducted in the morning of the live event and everything ran on schedule and smoothly. Showcase advised and provided consultation with the client and venue during the lead-up and throughout the event, this was conducted in person as well as virtually via MS Teams.
Project Service Summary
- Project management for hybrid event
- Provision of technical equipment and solution
- Print of sustainable event display graphics
- Film and video editing
- Creation of on-demand content
- Consultation on best practice